Debit note template
A debit note template is a layout that increases the amount a customer owes on a previous invoice, for example after an undercharge or additional goods. It references the original invoice and states the extra amount. Fill in the fields and download a clean PDF.
When do you use a debit note?
Use a debit note to raise the amount owed after an invoice was issued, such as an undercharge, price adjustment or extra items.
What should a debit note include?
- Your business details
- Customer details
- Debit note number
- Original invoice number
- Reason for the additional charge
- Itemised additional amounts
- Total additional amount
Frequently asked questions
What is a debit note?
A debit note is a document that increases the amount a customer owes on a previously issued invoice. It is used when an invoice was undercharged, or when extra goods or services were added after the original invoice.
How is a debit note different from a credit note?
A debit note increases what the customer owes; a credit note reduces it. A debit note is the correct document for an undercharge, and a credit note for an overcharge or return.
When do I issue a debit note?
Issue a debit note when you need to charge more than the original invoice, rather than editing the invoice after it has been sent, so there is a clear audit trail.
Does the debit note generator cost anything?
No charge applies in the current release. You can build and download a debit note with no watermark and no card details requested, and without an account. There is no account to create: everything is built and stored in your own browser.
What should a debit note include?
Include your business and customer details, a debit note number, the original invoice number, the reason for the extra charge, the itemised additional amounts, and the total.