Debit note template
A debit note template is a layout that increases the amount a customer owes on a previous invoice, for example after an undercharge or additional goods. It references the original invoice and states the extra amount. Fill in the fields and download a clean PDF.
When do you use a debit note?
Use a debit note to raise the amount owed after an invoice was issued, such as an undercharge, price adjustment or extra items.
What should a debit note include?
- Your business details
- Customer details
- Debit note number
- Original invoice number
- Reason for the additional charge
- Itemised additional amounts
- Total additional amount
Frequently asked questions
What is a debit note?
A debit note is a document that increases the amount a customer owes on a previously issued invoice. It is used when an invoice was undercharged, or when extra goods or services were added after the original invoice.
How is a debit note different from a credit note?
A debit note increases what the customer owes; a credit note reduces it. A debit note is the correct document for an undercharge, and a credit note for an overcharge or return.
When do I issue a debit note?
Issue a debit note when you need to charge more than the original invoice, rather than editing the invoice after it has been sent, so there is a clear audit trail.
Does the debit note generator cost anything?
No charge applies in the current release. You can build and download a debit note with no watermark and no card details requested, and without an account. An account adds saving, reuse across devices and tracking. If paid plans are introduced later, anything you have already created stays yours and can be exported as CSV.
What should a debit note include?
Include your business and customer details, a debit note number, the original invoice number, the reason for the extra charge, the itemised additional amounts, and the total.