Remittance advice template
A remittance advice is a note sent to a supplier confirming which invoices a payment covers. It matters because a single bank transfer often settles several invoices at once, and without it the supplier has to guess how to allocate the money. Fill in the fields and download a clean PDF in any currency, with no watermark.
When do you use a remittance advice?
Send a remittance advice whenever you pay a supplier, especially when one payment settles several invoices or a partial amount.
What should a remittance advice include?
- Your business details
- Supplier details
- Payment date and reference
- Each invoice number and date
- Invoice amount and amount paid against it
- Total remitted
- Payment method
Frequently asked questions
What is a remittance advice?
A remittance advice is a document sent by a payer to a supplier, listing the invoices a payment covers. It lets the supplier allocate the money to the right invoices instead of guessing.
Is a remittance advice a legal requirement?
No. It is a courtesy, but a valuable one. Suppliers who receive remittance advice notes reconcile faster and are far less likely to chase you for invoices you have already paid.
What is the difference between a remittance advice and a receipt?
A remittance advice is sent by the payer to say what they have paid. A receipt is issued by the recipient to confirm the money arrived. They travel in opposite directions.
Can one remittance advice cover several invoices?
Yes, and that is the main reason it exists. List each invoice on its own line with the amount paid against it, so a single transfer can be allocated correctly.
What if I am only paying part of an invoice?
Show the full invoice amount and the amount paid against it on the same line. The difference tells the supplier what remains outstanding without a separate conversation.