Invoice software features for service businesses
InvoiceGeneratorNow covers the paperwork a small business sends every week. Build any of twenty-six documents in the browser, download a clean PDF in any currency, and keep customers, quotes, jobs and invoices connected in one place. There is no payment processing and no watermark.
Which documents can you create with this invoice software?
Every document below has its own fields, wording and validation, not just a different heading. Open any of them from the templates hub.
Billing your customer
Invoice
The standard request for payment. Itemised lines, tax, discount, shipping and a due date.
Tax invoice
Adds your tax registration number and shows tax separately so the customer can reclaim it. The builder checks that number is present before you download.
Commercial invoice
For goods crossing a border. Carries origin, destination and shipping terms for customs.
Proforma invoice
A preliminary bill issued before supply, clearly marked as not a tax invoice.
Winning the work
Quote
A fixed price with a valid-until date and acceptance terms. Converts to an invoice in one click.
Estimate
An approximate figure for work not yet fully scoped, with a note that the final amount may vary.
Sales order
Confirms an order you have accepted, sitting between the agreed quote and the invoice.
Billing in stages
Deposit invoice
Requests money up front to secure a booking, recording how it applies to the total.
Progress invoice
Bills a completed stage part-way through a longer job, showing what remains.
Final invoice
Closes the job by reconciling the contract value against deposits already received.
Corrections and money received
Receipt
Confirms a payment has arrived, referencing the original invoice and any balance left.
Credit note
Reduces or cancels an amount already invoiced, after a return or an overcharge.
Debit note
Increases an amount already invoiced, after an undercharge or extra items supplied.
Return note
Records goods coming back or a refund agreed, before the credit note is raised.
Chasing what you are owed
Payment reminder
A polite overdue notice restating the invoice, the amount and how to pay.
Client statement
Every invoice and payment for a customer over a period, with the closing balance.
Account balance letter
A short formal note giving one figure: what the customer owes as at a given date.
Ordering, delivering and proving the work
Purchase order
Placed by you as the buyer, with supplier, delivery date and an authorising name.
Work order
A job sheet for the team: tasks, site, materials and a customer sign-off line.
Delivery note
Travels with goods so the recipient can check quantities and sign on receipt.
Packing slip
Lists what is inside the parcel, normally without prices, for warehouse and courier handling.
Waybill
Identifies sender, receiver and consignment for the carrier moving the shipment.
Goods received note
Your record of what actually arrived against a purchase order, including discrepancies.
Completion certificate
The customer signs to confirm the work is finished, which supports your final invoice.
Time and costs
Timesheet
Hours by date and task with a rate, ready to carry into a bill.
Expense report
Costs by category for reimbursement, or to recharge to a client.
What else do you get besides the documents?
Twelve designs
Pick a layout and accent colour, from plain and minimal to bold, sized for A4 and US Letter.
Any currency
153 currencies with the correct symbol, position and decimal places on the document.
Six document languages
Produce the document in English, French, Spanish, German, Italian or Portuguese while the app stays in English.
Saved on your device
Your work is kept in the browser as you type, so a refresh never loses it. Nothing is sent to us.
Share anywhere
Send by WhatsApp or email, or copy a link, with a note showing where the document was made.
Your logo
Add a logo from your device. It appears on the document and is never uploaded to us.
What happens once you sign in?
Enquiries
Capture leads from WhatsApp, referrals or your website and turn them into customers.
Customers
Contact details, addresses and notes held once and reused on every document.
Jobs
Won work becomes a job without retyping anything from the quote.
Recurring work
Set repeating jobs so regular billing is prepared for you rather than rebuilt each time.
Follow-ups and aged debt
Quotes to chase and overdue invoices gathered into one attention list.
CSV export
Take your customers, quotes and invoices out whenever you want, for your accountant or your records.