Free expense report template
An expense report template lists business or project costs for reimbursement or record keeping, with the date, category, description and amount of each item. It gives you a clear total to claim or to recharge to a client, and a place to reference receipts. Fill it in and download a PDF free.
When do you use a expense report?
Use an expense report to claim reimbursable costs or to record project expenses that you will pass on to a client.
What should a expense report include?
- Your details or employee details
- Report period
- Date, category and description of each expense
- Amount and any tax
- Total claimed
- Receipts reference
- Approval
Frequently asked questions
What is an expense report?
An expense report is a document listing business or project costs, with the date, category and amount of each. It is used to claim reimbursement or to record expenses for accounting.
Can I bill expenses to a client?
Yes. Reimbursable project expenses can be carried into an invoice as line items, so the client is charged for costs you incurred on their behalf.
What counts as a business expense?
Costs incurred wholly for the business or project, such as travel, materials or subsistence. Keep receipts, as they support the claim and any tax treatment.
Is the expense report generator free?
Yes, building and downloading an expense report is free, with no watermark and no card details.
What should an expense report include?
Include the person or business, the period, each expense with its date, category, description and amount, any tax, the total, a reference to receipts, and an approval line.