Progress billing template
Progress billing is invoicing a long project in stages as work is completed, rather than in one payment at the end. Each bill covers a defined percentage or milestone, so cash comes in while the job runs. Fill in the fields and download a clean PDF in any currency, with no watermark.
When do you use a progress billing?
Use progress billing on projects that run over weeks or months, so you are paid as milestones complete rather than waiting until handover.
What should a progress billing include?
- Your business details
- Client and project details
- Bill number and date
- Stage or percentage being billed
- Value of work completed to date
- Amount previously billed
- Amount now due
Frequently asked questions
What is progress billing?
Progress billing is invoicing a project in instalments as work is completed. Each bill covers an agreed stage or percentage rather than the whole contract.
Is progress billing the same as a progress invoice?
Yes. Progress billing describes the practice, a progress invoice is the document it produces. This builder creates the invoice.
How do you calculate a progress billing amount?
Take the value of work completed to date, subtract everything already billed, and bill the difference. Showing all three figures on the document is what makes it easy to approve.
When should progress billing be used?
On any project long enough that waiting for a single final payment would strain your cash flow. Construction, fit-outs, software builds and long consulting engagements are typical.
Should each progress bill show the total contract value?
Yes. Showing contract value, billed to date and the amount now due lets the client see exactly where the project stands financially without opening another document.