Free purchase order template
A purchase order template is a layout a buyer uses to order goods or services from a supplier. It lists what is being ordered, quantities, agreed prices and a delivery date, with a unique PO number. Fill it in and download a PDF free.
When do you use a purchase order?
Use a purchase order to formally place an order with a supplier and to authorise the spend inside your own business.
What should a purchase order include?
- Your business details as the buyer
- Supplier details
- Purchase order number
- Order date and requested delivery date
- Delivery address
- Itemised goods or services with prices
- Authorised-by name
Frequently asked questions
What is a purchase order?
A purchase order is a document the buyer sends to a supplier to order goods or services at agreed prices. It becomes a binding contract once the supplier accepts it, and its PO number links the order to the later invoice.
How is a purchase order different from an invoice?
A purchase order is raised by the buyer to request goods, before delivery. An invoice is raised by the seller to request payment, after delivery. The invoice usually quotes the purchase order number.
Do small businesses need purchase orders?
Purchase orders help any business control spending and keep a clear record of what was ordered and agreed. They are especially useful once more than one person can commit money.
Is the purchase order generator free?
Yes, building and downloading a purchase order is free, with no watermark and no card details.
What should a purchase order include?
Include the buyer and supplier details, a unique PO number, the order and requested delivery dates, the delivery address, an itemised list with agreed prices, the total, and who authorised the order.