Quotation template
A quotation is a fixed price offer for defined work, valid for a stated period. Unlike an estimate, the price does not move unless the scope changes, which is what makes it something a customer can accept. Fill in the fields and download a clean PDF in any currency, with no watermark.
When do you use a quotation?
Send a quotation when you can commit to a fixed price for clearly defined work, and you want the customer to be able to accept it as it stands.
What should a quotation include?
- Your business details
- Customer details
- Quotation number and date
- Valid until date
- Itemised description of work with prices
- Any tax
- Total price and acceptance terms
Frequently asked questions
What is a quotation?
A quotation is a fixed price offer for specified work. Once accepted within its validity period, the price is binding on both sides unless the scope changes.
What is the difference between a quotation and an estimate?
A quotation is a firm price you commit to. An estimate is your best approximation and can move as the work becomes clearer. Use a quotation when scope is well defined.
Is a quotation and a quote the same thing?
Yes, the words are interchangeable. Quotation is the more formal term and more common in tenders and procurement; quote is the everyday shorthand.
How long should a quotation be valid?
Commonly 14 to 30 days. State the date explicitly, because material and labour costs move and an open-ended quotation can be accepted long after it stopped being profitable.
Is a quotation legally binding?
Once the customer accepts within the validity period, a quotation generally forms a contract at that price. That is precisely why the validity date and the scope description matter.